CBSE has issued a circular on CBSE Public Mandatory Disclosure Format Appendix-IX. In today’s digital era, transparency in school functioning is not optional — it’s compulsory. To ensure open access to key information about schools, the Central Board of Secondary Education (CBSE) mandates that all affiliated schools develop and maintain a functional website and upload relevant data under Public Mandatory Disclosure as per the Appendix-IX format.
This requirement is an essential component of CBSE’s Affiliation Bye-Laws and is designed to help parents, students, and stakeholders make informed decisions about the school’s academic and support infrastructure.
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Topics Covered
1. What is CBSE Public Mandatory Disclosure Format (Appendix-IX)?
Mandatory Public Disclosure refers to a set of specific school details that must be publicly available on the school’s website, updated regularly, and self-attested by the school administration. This is a CBSE requirement aimed at bringing transparency and accountability in the education ecosystem.
Circulars issues by CBSE
- CBSE/AFF./CIRCULAR/03/2021 dt. 05.03.2021
- CBSE/AFF/09/2021 21.05.2021
- CBSE/AFF/Circular-MPD/2025/0008 dt.08.01.2025
- Schools seeking affiliation must develop and maintain their own functional website.
- The website should contain complete and comprehensive information about the school.
- Details of teachers’ names along with their qualifications must be displayed.
- Schools must upload updated, self-attested copies of required documents.
- This information must be published under “Mandatory Public Disclosure”.
- The disclosure should follow the format prescribed in Appendix-IX.
- The purpose of this requirement is to ensure transparency.
- Mandatory Public Disclosure is an essential precondition for obtaining affiliation with the Board.
2. Legal Basis: Affiliation Bye-Laws & Circulars
CBSE’s Affiliation Bye-Laws make it clear that every affiliated school must abide by all board regulations mutatis mutandis, including mandatory disclosure of essential information. Boards circulars have repeatedly emphasized that failure to upload correct and updated information can result in compliance actions, including penalties.
Affiliation by laws clauses
- Clause 2.3.8
- A school shall develop and maintain a website
- Provide all necessary information
- Clause 2.4.9
- Comprehensive details such as Affiliation Status, Infra. Details, Teachers Details, No. of students, contact details with address, TC issued and fees details etc.
- Clause 14.5
- Annual report including academic calendar, teachers training, academic achievements, environment education efforts
- Post all before 15/09
- Clause 5.4
- Teacher Pupil ratio 30:1
- 1.5 teacher per section
The specific format and details for mandatory public disclosure are outlined in Appendix-IX, which has been revised with the latest deadline for compliance set as 15th February, 2026.
3. Why Mandatory Public Disclosure Matters
🔹 For Parents
- Provides insight into the academic infrastructure and facilities available in the school.
- Helps verify teachers’ qualifications and credentials.
- Supports informed decision-making before admission.
🔹 For Schools
- Enhances credibility and reputation.
- Ensures compliance with CBSE norms.
- Avoids penalties and affiliation risks.
🔹 For CBSE
- Promotes standardization and quality assurance.
- Enhances trust and accountability across all stakeholders.
4. What Information Must Be Disclosed? (As Per Appendix-IX)
Below are the major categories schools must include on their website under the Mandatory Public Disclosure section:
A. School Details
- School name, address, contact information.
- Affiliation number and validity period.
B. Infrastructure & Facilities
- Number of classrooms, labs, library resources.
- Playground details and other support services.
C. Teacher Information
- List of all teaching staff.
- Qualifications and experience details.
- Self-attested scans of relevant documents.
D. Academic Performance
- Board exam results (class X & XII).
- Class-wise pass percentages.
Other Statutory Details
- Fee structure.
- Student enrollment figures.
- Grievance redressal policy.
Note: All documents should be self-attested and clearly visible on the public disclosure page.
5. Common Mistakes Schools Must Avoid
Despite repeated CBSE circulars, many schools continue to make the following errors:
- Uploading incorrect details
- Using outdated formats
- Failing to update the website regularly
- Missing teacher qualifications and documents
- Uploading invalid or blurred images of documents
Such lapses are treated as non-compliance and may attract action under Clause 12.2.3 of the CBSE Affiliation Bye-Laws.
6. Consequences of Non-Compliance
If a school fails to comply with the public disclosure norms:
- It will be deemed a violation of Clause 12.2.3.
- CBSE may initiate penalty actions as per Chapter-12 of the Affiliation Bye-Laws.
- Continued non-compliance may affect affiliation status.
7. Step-by-Step Guide to Upload Mandatory Public Disclosure
Step 1: Create a Dedicated Section
Create a public menu item on the homepage — “Mandatory Public Disclosure”.
Step 2: Use the Latest Appendix-IX Format
Download the revised Appendix-IX from CBSE and replicate the sections exactly.
Step 3: Compile Accurate Data
Collect all documents, such as:
- Teacher qualification certificates
- Board results
- Infrastructure photos/scans
Step 4: Self-attest & Upload
Ensure every document is self-attested by the Principal.
Step 5: Regular Review
Assign a responsible person to update the data quarterly.
8. Check-List (for Quick Compliance)
| Section | Status |
|---|---|
| School Details Uploaded | ✅/❌ |
| Teacher List & Qualifications | ✅/❌ |
| Lab & Library Info | ✅/❌ |
| Board Results | ✅/❌ |
| Fee Structure | ✅/❌ |
Use this check-list before submitting any affiliation renewal.
9. FAQs
Q: Is the mandatory public disclosure format compulsory?
Yes. All CBSE affiliated schools must upload details as per Appendix-IX.
Q: What is the deadline?
Latest compliance deadline is 15th February, 2026.
Q: Can the school use a PDF format?
Yes, but the content must be clear, complete, and self-attested.
10. Conclusion
The CBSE Public Mandatory Disclosure Format (Appendix-IX) is not just another compliance formality — it is a tool for transparency, accountability, and trust. With the revised deadline approaching, schools must complete and maintain this requirement on their websites.
✔️ Ensure accurate data
✔️ Follow the latest format
✔️ Update details regularly
This not only fulfills CBSE norms but also empowers parents and stakeholders with the right information.